Academic Policies and Procedures

Academic Policies and Procedures:

Course Registration: 

All students are required to register for courses by filling up the prescribed form (available at ACAD) in each semester until they have fulfilled all graduation requirements. Without registration credits will not be counted. The date and time of registration are provided in the Academic Calendar and a notice of registration is circulated by Academic Affairs Division. All students must complete their registration within the schedule given in consistence with the range of GPA of the last semester and abiding by the work load policy. It should be noted that course Registration Form shall not be accepted by ACAD unless the student gets clearance from the authorized signatory of ACFD.

The registration after the deadline may be allowed in special situation on payment late registration fine of Tk.50/- to 100/- per day basis. After expiry of normal duration of registration, a specified period is declared for registration of unregistered students, which named as late registration.

If any student fails to complete the course registration within the deadline, he/she shall be considered as de-registered student for that particular semester and consequently, he/she shall be barred from attending any class or examination.

Pre-registration system has been introduced from Spring – 2007 offering courses in the 9th to 10th week of Autumn – 2006. Departments will offer courses within 9th to 10th week of current semester for the next semester and students will complete the course registration for next semester within 10th to 12th week of the current semester. They will have option to add and drop the course/courses in the first week of next semester. 

Academic Advising System and Workload:

Under the Academic Advising System every student is assigned an academic advisor by the respective department. It aims at creating an opportunity for closer interactions between the faculty members and the students for supervising students’ academic planning, performance and progress. They may also seek help from their advisors in planning their semester workload, registering courses and other academic activities.

Minimum workload for a regular semester is 12 credit hours or its equivalent and maximumload is up to 24 credit hours.  Since IIUC is following the Open Credit Hour System, a student may register the expected number of credits with the recommendation of his/her respective academic advisor and the approval of the Head of the Department or the Dean of the Faculty or the Pro Vice-Chancellor as the case may be. But semester workload must be consistent with the range of GPA and the allowed workload policy.

Advisable Semester Workload for the Faculty of Shari’ah, Administrative Sciences, Arts and Humanities and Law under Open Credit Hour System (OCHS) based on GPA / CGPA is given below:

Range of GPA	Maximum Load Allowed
3.75 – 4.00	24Cr. Hrs.
3.50 – 3.74	20 – 22 Cr. Hrs.
2.75 – 3.49	18 – 20 Cr. Hrs
2.25 – 2.75	15 – 18 Cr. Hrs.
2.00 – 2.24	12 – 15 Cr. Hrs.
1.70 – 1.99	12 Cr. Hrs.
*Below 1.70 or Repeat Case (Due to very poor performance)	9 – 12 Cr. Hrs.

* It is worthy to note that the minimum semester workload up to 9 credits will normally be applicable for the outgoing student/s or student/s having poor GPA/CGPA.

Advisable Semester Workload for the Faculty of Science & Engineering under Open Credit Hour System (OCHS) based on GPA / CGPA is given below:

Range of GPA	Maximum Load Allowed
3.75 – 4.00	28 Cr. Hrs.
3.50 – 3.74	26 Cr. Hrs.
2.75 – 3.49	24 Cr. Hrs
2.25 – 2.75	22 Cr. Hrs.
2.00 – 2.24	20 Cr. Hrs.
1.70 – 1.99	15 Cr. Hrs.
Below 1.70 or Repeat Case (Due to very poor performance)	12 Cr. Hrs.

Adding and Dropping of Courses:

Students may add course/s to, or drop course/s from the courses that they have already registered. Dropped courses mean cancellation of the registration of the course in question, whereas added courses are considered registered. To add and drop course/s, prescribed Form (available at ACAD) must be filled up and submitted to the ACAD within first week of the current semester (as mentioned in the academic calendar) with recommendation of the academic advisor and the approval of the department. The total number of credit hours after add and drop exercise must be in adherence with the academic workload policies mentioned above.

Withdrawal from Courses: 

Students may apply for the withdrawal of a course that they have already registered for. The withdrawal exercise may be done immediately after the Mid Term Examination (8th to 9th week of the relevant semester). The total number of credit hours after withdrawal must not fall below the minimum workload (i.e. 12 credit hours) as specified above. Prescribed Form (available at ACAD) must be filled up and submitted to the ACAD within the period mentioned in the academic calendar with recommendation of the academic advisor and the approval of the department. A grade "W" is assigned to the courses that have been withdrawn. ‘W’ is deleted from final transcript. 

Criteria for Repeat Courses:

	•	For ‘F’ Grade holders the course must be repeated within the next 2 consecutive semesters. Pre-requisite courses should be repeated on priority basis
	•	The improved grade will be computed in the final transcript and the previous grade/s (i.e.) will be marked with ‘R’ grade (as the retake course) which has no effect on GPA or CGPA. ‘R’ is deleted from final transcript during graduation.
	•	If any student earns ‘C-’ or above grade for any course, he / she would not be allowed to repeat.

Class Attendance Requirement:

Students are required to attend all lectures, tutorials, seminars, lab works etc. of courses that they have registered for. Normally 80% attendance is required to allow a student to take the semester Final Examination. The students having class attendance between 70% to 60% will be declared non-collegiate and they need to pay Tk.500/- per course and the students having class attendance below 60% will be declared dis-collegiate. They will be barred from attending in the Final Examination. They will get ‘F’ grade in the semester result.

Dropping Semesters/Leave of Absence:

A student who requires to spend a period of time away from the University may apply by filling up a prescribe form (available at ACAD) of Semester Drop for a leave of absence stating valid ground for the purpose and length of leave desired (maximum two semesters). The student must apply for dropping the semester during the registration period. No fees will be imposed during such leave. The right to use University facilities, however, is suspended while the leave is in effect. A student who is suffering from a prolonged illness may request for a further period of his leave of absence on medical ground by writing to ACAD through the Head of the department. To qualify for such an extension, a student must submit a comprehensive medical report along with the application.

If any student is found absent or unregistered without having permission for a whole semester, he/she has to bear the semester fee for the respective semester to continue his/her study. However, if any student found absent or unregistered without permission for more than two consecutive semesters, he/she will be considered as discontinued student. If such students wish to continue the study, an appeal may be made to the authority through proper channel for re-admission. The decision on the appeal for re-admission will be taken by the competent authority.

Transfer of Credits/ Exemptions: 

Students who have completed certain undergraduate course requirements and earned credits for that from other recognized institutions or universities or departments may apply for credit transfer, provided that they are similar and equivalent to the corresponding courses at IIUC. The relevant committee of IIUC will determine the equivalence of the courses. The maximum credit transfer allowed is 50% of the total credits required for graduation. Students who wish to apply for credit transfer must do it before the commencement of a semester. Necessary documents to support their application must also be provided.

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